Community Directors Meeting
Held Monday 13th May 2019
Village Hall, 4pm – 6pm
Present: Grant Holroyd (chair), Kristy Brown, Jane Davies, Ian Robertson
In Attendance: Liz Tibbetts, Craig Dunn, Koa Bowyer, Hannah Bowyer
Minutes taken by: Kristy Brown
Frank Atherly, Margaret Duncan
2. Declarations of interest
Grant – KR & KFT
3. Minutes of meeting
11th March 2019 – Approved
4. Matters Arising
5. Bowyers Curtilage
Directors agreed to adopt the red line on the plan supplied by AG Bean, Charted Building Surveyor as the ownership boundary. Because it is slightly different to the boundary on the deeds, it needs to be registered with the Land Register to make it official. All agreed to put it on hold for a month or two until an agreement has been reached on the triangle of land in front of Koa’s cabin, so it can potentially be registered at the same time. Bowyers to supply a written proposal for the outstanding triangle of land. ACTION Hannah/Koa (Koa and Hannah left the meeting).
6. Staffing Plan
Directors approved in principal Craig’s proposal to rationalise current office roles to a part time office administrator, to be advertised as soon as possible, and to research a management accountants role. Clarify available accommodation. ACTION Craig (Liz arrived at meeting)
7. Post Office
Conclusion is that the providing this service would be financially marginal and if we were to take it on it would be as a community service, not for financial reasons. A few more points questions need to be asked and a recommendation made. ACTION Liz/Craig (Liz left the meeting)
8. Process for Elections
Need to clarify procedures and deadlines. ACTION Kristy
9. Tendering of Accountancy and Insurance
All agreed to put on hold.
10. Trialling New Solicitor – John Leyshon
Craig has identified a recommended and appropriate solicitor to trial on a few small jobs, agreed by all.
11. Complaint about Banners – Advertising Policy
Complaint has been dealt with, we do not currently have an advertising policy.
12. Piggeries/Caravan Application
Having reviewed the sewage system we understand that a number of properties have their own septic tank and we believe we have adequate capacity for a new house and a caravan. ACTION Craig
13. Facebook – agenda/minutes/live streaming
For discussion at the next CD meeting.
14. Right of Access – Harris
Confirmation that the of right of access for Steph’s plot has been dealt with.
15. Email Action
No significant email action.
16. Any Other Business
17. Review of Action Points
May – Current
Written proposal for the outstanding triangle of land. Hannah/Koa
Staffing Plan/Clarify available accommodation. Craig
Post Office recommendation. Liz/Craig
Election procedures/deadlines. Kristy
Caravan Application – reply regarding sewage. Craig
March – Ongoing
Post Office/Trading discussion with Mags – Liz
Hut consultation feedback – discuss with Amie – Craig
New office budget implications to be considered – Mags
Bank Mandate approval Finance Sub Committee 26th March – Mags
Right of servitude request/define current ownership – Craig
February 2019 – Ongoing
Liaise with Mags and come up with budget for piggeries/caravan – Craig
Community Directors Meeting – Monday 10th June, Hall @ 4pm