Knoydart Foundation
Community Directors Meeting
Held Thursday 31st January 2019
Village Hall, 4pm – 6.50pm
Present: Grant Holroyd (chair), Kristy Brown, Frank Atherly
In Attendance: Roger Trussell, Liz Tibbetts, Craig Dunn, Angela Williams
Minutes taken by: Kristy Brown
1. Apologies
Jane Davies, Ian Robertson
2. Declarations of interest
Grant KFT
3. Minutes of meeting
11th December 18 – Approved with 25% amendment made
4. Matters Arising
None
5. Operations Manager
Craig talked us through his power point presentation of his operational plan. The targets are in the Operational Calendar in draft form which have also been emailed directors. Craig fielded questions regarding his presentation. All directors wereplease d with Craig’s proposed action plan. Roger queried whether KF owed any outstanding monies to CMCK ACTION Craig
6. Personnel
Craig – Discussion of Craig’s Statement of Main Terms and Conditions of Employment. To give feedback to Grant by Sunday ACTION All
Liz left meeting
Ang – need to revise Job Spec/Contract and have a discussion regarding line management, need to put more thought into this. ACTION All
Mags – email noted. Grant to have a line management meeting with Mags ACTION Grant
Angela joined meeting
7. Knoydart Renewables
Angela talked through an update on KR for – Our aim is to secure our supply for the next 40
years.
New
Pipeline
–
visit on site with Highland eco earlier this month gives confidence that
there are
contractors out there who would be interested in doing the works
– we
are going to be undertaking the design side of works separately to the build side. First
priority is to go out for quotes for work that take us to the stage of
submitting planning permission – this will include detailed survey of routes,
environmental surveys etc. This is time critical due to aspects of the
survey work likely to be required. Brief being reviewed and improved. Meeting
next week (tbc) with funders etc to take forward. Aim to get on public
procurement website by end of next week
– to
get to this stage could cost between 50 and 60k – discussions ongoing with HIE and LES
regarding scope for additional funding
–
have submitted screening for new pipeline route/track. Feedback from SNH
is ok
– indications at the moment are that they wouldn’t object as long as we have the right
mitigation measures in place. Waiting for feedback from planning which
should be any day now.
Turbine/generator/control
system/monitoring
–
have been in touch with Gilkes regarding options for upgrade/new generator/turbine
to meet our project aim
–
brief to be written to go out to other potential suppliers of turbines
Distribution
system
–
will aim to speak to Jim Wilson in first instance regarding sustainability of
distribution system
Other
–
have secured around 5k from awards for all for payment of ‘critical
friend’
–
need to resubmit bid to pebble Trust
From next
week AW will be able to commit her 15 hours a week to driving forward the
project which will lead to more action. Issue with our debtor has been a time
consuming distraction.
Roger left meeting
Discussion regarding Angela’s transition to 15hrs for KR only from start of February. Thought it best for any additional work that Angela may have to undertake on behalf of KF, to be invoiced or paid additionally and definitely not to come out of her 15hrs of KR time. Ang to double check with Mags re invoicing ACTION Angela Discussion regarding contract, needs to be finalised ACTION Grant/Angela and any finer details re hours/logistics are best to be discussed between Angela/Roger ACTION Angela/Roger
8. Housing
a. A Frame
Craig explained Johann had inspected the property and has detailed immediate work needing doing and Colin King needs to do some work also. It was noted that there has been individuals and businesses interested in applying for the A Frame and discussed how we deal with it. Craig to advertise 2 week deadline when back at work on Monday ACTION Craig and then we can schedule an allocations meeting.
b. Manitoba’s
In hand and repairs scheduled for February.
c. Rhona’s Chimney
Works required to the chimney have been quoted by CMCK for £2,800.00 – budget approved by all and Craig has scheduled work to start in 3rd week of February.
9. Leases
a. Bowyers
Tim no longer wants to lease Area A as he thinks he may actually own it. He has also suggested changes to the lease agreement to the solicitor. Frank to look into further ACTION Frank
b. Bailey’s
Frank is still dealing with this and thinks it’s a simple matter of regularisation of curtilage with all legal fees to be met by the Bailey’s.
10. Rural Housing Burden Plots
David Haines is likely to be resolved in the next few weeks. The 3 plotters in Sawmill Wood (Amie/Iain, Johann and Mark) are to be given formal permission to proceed with preliminary works.
11. Significant Email Action
Stone: KFT/Kilchoan, Frank and Kristy approved via email and written terms of arrangements to be formalised ACTION Grant/Craig
Mag’s email ACTION Grant as above
12. Any Other Business
Maintenance Budget – Craig enquired about a policy for budget for maintenance tasks and what approval he needed from the board. Craig to produce a draft budget for next meetings ACTION Craig
Caravan site in Piggeries – Ang said that the Planner had been in touch with her before Christmas regarding needing outstanding information. Discussion about who should deal with this during handover ACTION Ang or if no time Craig Angela flagged up whether we were wanting to rent it out to staff or if free (this has an impact on affordability for staff travelling here to work). Clearance works still need to be done and a budget made ACTION Craig
13. Review of Action Points
January 2019
CMCK owed money by KF? Craig
Craig’s Terms/Conditions of employment by Sunday All
Finalise Angela’s Contract/Job description Angela/Grant
Line Management meeting with Mags Grant
Check with Mags re time for KF Angela
Finer discussion re KR hours details/logistics Angela/Roger
Advertise A Frame application deadline Craig
Bowyers lease, look into suggested changes Frank
Draft budget for maintenance tasks – ready for next meeting Craig
Caravan site at piggeries – planning permission Angela/Craig
Plan for clearance works & budget for caravan site Craig
December 2018
Look into Huts finances more in depth Mags
Point of contact for Amie re huts consultation Ian
Priorities for Craig when he starts, ask input from Ang/Mags Grant
Craig’s Job description, contract and performance management Grant
Liase with Davie & Johann re reducing costs re office Kristy
Written permission for KFT to widen turning corner by Tims proposed tractor shed Frank
14. DONM
Tuesday 12th February