Knoydart Foundation
Community Directors Meeting
Held Thursday 12th February 2019
Village Hall, 4pm – 5.45pm
Present: Grant Holroyd (chair), Kristy Brown, Ian Robertson, Jane Davies
In Attendance: Liz Tibbetts, Craig Dunn, Margaret Duncan
Minutes taken by: Kristy Brown
1. Apologies
Frank Atherly
2. Declarations of interest
Mags – Item 6
3. Minutes of meeting
31st January – Approved
4. Matters Arising
a. Minutes of meetings
Hard copy of each months minutes to be signed and kept in a folder in KF display room. ACTION Kristy Plan for digital copies available to all online to negate the need for distributing minutes. ACTION Craig Best Practise Guidance to be sought for minute taking. ACTION Kristy/Craig Need was highlighted for technical information to be double checked with the contributor before approving.
5. Session led by Operations Manager
Craig led a session on brand, vision, mission, values and strategies. Documents will be sent out to all directors of KF group companies, Angela and Mags to complete.
6. Mag’s Accommodation
Title should read Piggeries site for caravan. Angela has today sent off all the outstanding items requested by the planners. Discussion regarding budget (if it is feasible), Craig to liaise with Mags and come up with budget ACTION Craig. It was highlighted that workers/volunteers that come in and stay for a few days, incur substantial costs with ferry passage and accommodation is hard to secure in the tourist season and is expensive. Discussion regarding cost centre to be continued. ACTION Grant/Mags
7. Meetings Schedule for 2019
Proposed to change the meeting day to the 2nd Monday of each month (to accommodate those who find Tuesdays problematic) 4pm-5.30pm. KT and KR to alternate on a bi monthly basis (if approved) 6pm- 7.30pm. KR meeting to start off on 11th March. All KF group and board meetings to be scheduled, circulated and written into the community diary. ACTION Craig
11. Significant Email Action
a. HR Consultancy
KF directors are fully aware and committed to a review in April with external assistance. Consultancy help needs to be sourced. ACTION Craig
b. Communication with Mags
Grant and Mags have a line management meeting organised.
c. Suggestion for changeover switch in the Bunkhouse
Craig will forward email to Liz. ACTION Craig
12. Any Other Business
Village Hall
KF group have been asked if they would donate a service/product for the silent auction, ideas to be considered. ACTION All
13. Review of Action Points
February 2019
Hard copy of each months minutes to be signed and kept in a folder in KF display room – Kristy
Digital copies available to all online to negate the need for distributing minutes-Craig
Best Practise Guidance to be sought for minute taking – Kristy/Craig
Liaise with Mags and come up with budget for piggeries/caravan – Craig
Discussion regarding accommodation cost centre to be continued – Grant/Mags
All KF group and board meetings to be scheduled, circulated and written into the community diary – Craig
Craig to forward email re changeover switch in Bunkhouse to Liz – Craig
HR Consultancy help to be sourced – Craig
Finished costs for new office build – Craig
KF group have been asked if they would donate a service/product for the silent auction, ideas to be considered – All
January 2019 – Ongoing
Finalise Angela’s Contract/Job description Angela/Grant
Finer discussion re KR hours details/logistics Angela/Roger
Bowyers lease, look into suggested changes Frank
Draft budget for maintenance tasks – ready for next meeting Craig
Caravan site at piggeries – planning permission Angela/Craig
Plan for clearance works & budget for caravan site Craig
December 2018 – Ongoing
Look into Huts finances more in depth Mags
Point of contact for Amie re huts consultation Ian
14. DONM
Monday 11th March 2019, 4pm
