Present: Grant Holroyd (chair), Kristy Brown, Jane Davies, Ian Robertson, Frank Atherly
In Attendance: Craig Dunn
Minutes taken by: Kristy Brown
1. Apologies
None
2. Declarations of interest
None
3. Minutes of meeting
8th July 2019 – Approved
4. Matters Arising
None
5. Pink A- Frame Allocation
Will be available at the end of August. Publish that it is available and set deadline for applications ACTION Craig. Circulate allocation procedure/point system for refresher ACTION Frank.
6. Directors Knoydart Renewables
Matt Humphries and Veronika Juranova agreed by all and confirmed as new Directors.
7. CMCK
CMCK are moving out of the garage and require use of 2 bays in the big shed. Agreed that there should be a review on lease per bay for all users. ACTION Craig
8. Election Progress
Deadline to write to members is the 21st August. 2 new applications for membership but need to request both to provide evidence of being residence in Knoydart for 9 months over the last 12 month period. ACTION Craig Contact Jane Reed while in Knoydart for meeting regarding procedures. ACTION Kristy
9. Email Action
None
10. Any Other Business
a. Update from Frank
– David Haynes plot sale has now been completed.
– Plot West of Westfield, tree survey has been done but requires digital map ACTION Frank/Grant
b. Piggeries Caravan Planning Application
Everything on hold until the office position has been taken up at the end of August.
c. Payroll Review
Received info back from KR company and now in Craig’s court, will deal with at the end of August.
d. Line Management/Group Board
Discussion regarding the intention of ‘One Board’ that the Operations Manager would work for and how this has not yet been followed through. New Office Administrator will only be working for Craig and any requests of her time needs to go through him. Discussion with Craig about his priorities and workload between 3 companies. Currently he is confident of self managing with support from line manager but all agreed to review the need/or not to formalise ‘One Board’ structure in the next 1-3 months. ACTION All/Craig Request for Craig to draw out how he is working for all 3 companies/task management. ACTION Craig
e. Kate Forbes MSP Surgery – Wednesday 14th
Discussion of any possible KF issues to bring to Kate’s attention. Wish to express thanks for all the work she has done on Knoydart’s behalf so far as it is appreciated.
f. Signatories of Bank Accounts
Triodos accounts – Angela still completing this paperwork. Bank of Scotland, Jane needs to be added to the mandate. ACTION Kristy
g. Johanns Plot
Craig has done GPS readings with Johann, approx 1/4 acre.
h. Planning Permission
Planning permission for plot behind the big shed has come to attention. Access and strip of land behind the shed of importance to KF, John Leyshon to be made aware. Info to be sent to Grant/Craig. ACTION Frank
i. Request from Fish Harm Contractors Gael Force
Request to use 250m of the Long Beach for 108 days to repair fish farm cages and to accommodate 2 people in the bunkhouse for that period. Possible substantial income but need to be assured of environmental protection, non-antisocial behaviour, work times etc. Request work statement and negotiation of price. ACTION Craig
17. Review of Action Points
August – Current
Pink A Frame Allocation – set deadline & publish availability – Craig
Circulate allocation procedure/point system – Frank.
Review for Big Shed leases – Craig
New member applications – contact for evidence – Craig
Arrange meeting with Jane Reed – Kristy
Plot West of Westfield tree map – Frank/Grant
Review need to formalise board structure in 1-3 months – All/Craig
Task Management for all 3 companies – Craig
BoS signatories – Kristy
Info re planning permission on plot behind big shed – Frank
Gael Force – work statement and price negotiation – Craig
July
Find a volunteer to help with the membership ballot process – All
Ballot box – Craig
Footer in the membership list – Craig
Bowyer new boundary minuted at next board meeting – Craig
Email all directors re Bowyers – Craig
Rationale to job offer to chosen candidate – Craig
Check wording for accommodation and contract – Craig
Contact Johan to agree in principal re shed- Craig
Approach Mr Talbot about acceptable price for whole land – Ian
Dig out the valuation for Talbots field and Millburn – Craig
Progress Stage 1 – Craig
Create Debt procedure from AMBER that’s applicable for KR and rent for buildings – Craig
June
Recommendation to Full Board re Bowyers curtilage – Craig
Map from surveyor and due process – Koa/Hannah
Track draft agreements to consider – Grant
TriodosBank Accounts, signatories proposal to Full Board – Craig
May – Ongoing
Caravan Application, push on – Craig
March – Ongoing
Hut consultation feedback – discuss with Amie – Craig
Right of servitude request/define current ownership – Craig
14. DONM
Full Board Meeting and AGM’s Wednesday 25th September – New Office
