Community Directors Meeting
Held on 8th of February 2021 at 4.00 p.m.
Attending Via Tele Conf: Grant Holroyd (Chair), Morag Anderson, Denise Atherley, Sam Gardener, Ian Robertson
Also Attending: Craig Dunn, Fiona Lennie
Minutes taken by: Craig Dunn
Declarations of Interest:
5a – Grant Holroyd
5c – Denise Atherley
Approval of Minutes:
Minutes from 20200111 approved.
- Financial Update
a. Cashflow and bank accounts
Craig Dunn gave and update on cashflow
b. How each department is fairing (Dashboard)
ACTION – CD – Set up a Strategy / Finance meeting after strategy document has been shared. Ensure that accountants and Louise are attending.
- Policies and Procedures
a. Zoom Meetings for Community Members – sign off
ACTION – CD – Change to adopted status.
b. GDPR Documents – sign off
ACTION – DA – to read through the documents more thoroughly before making recommendation at next board meeting.
- Membership Applications
a. New Membership applications for consideration
ACTION – CD – Change the “There” in the guidance notes of application form.
Directors undecided on application.
ACTION – CD – Sent a letter. Directors are undecided on whether you meet the criteria. Directors have been considering creating associate members this may be better for you. We will be in touch once this becomes available.
- CCN Events
ACTION – BOARD – To read and get back with feedback on the Terms of Reference supplied by end of the week.
- Future Ranger Provision
ACTION – CD – To provide job description and vision for the service going forwards.
b. Updates on Existing
CD gave a brief update on the various projects that are currently ongoing.
ACTION – BOARD – to review the working group terms by the end of the week.
- Housing Plan
Board agreed with the Housing Plan from CHT.
ACTION – CD – to inform CHT that the proposal was approved.
- Housing Rents
- RHB Plots
- Shop Area
- Larder Lease
- Huts and Caravan Lease
- Terms of Reference for Community Directors
ACTION – DA – Update for next Full Board Meeting
- Strategy Plan- Feedback
The board gave feedback on the Strategy document produced. Largely positive.
ACTION – CD – To produce final high-level document and recommend next steps.
- JMT Joint Vision –
Meeting scheduled with RW/DB to see if we can take it forward.
- PM System
- Any Other Business
a. Burial Ground
FL – revisited the proposal.
ACTION – FL – To put together a word document for CD to produce Survey Monkey consultation.
b. Friends of Loch Hourn request
c. Rural Housing Burden Email
ACTION – CD – to ask CHT for advice on how to handle this.
FL left meeting
GH asked for feedback on how the meetings are going and how they could be improved. A general discussion followed where everyone contributed their opinions.
Date of Next Meeting
8th March, 2021 @ 4.00p.m