Knoydart Community Hall, 6pm
Attending:
Calum Wilson, Davie Newton, Reagan Nunn, Aaran Watson, Terra Burgoyne, Tom Dalziel, Jacqui Wallace, Jenny Ruddle, Angie Rupp, Danny Gorman, Trisha Birch, Stuart Dillett, Stephanie Harris, Sara Donald, Corinna Calder, Grant Holroyd, Sam Easson
Apologies:
Tom Harris
Declarations of Interest: None
Minutes of Previous Meetings inc. single item agenda meetings
October Board Meeting minutes – Approved
Matters arising
Matters arising and actions from Last Meeting: None
Updates
- Knoydart Trading Update
- KRL update
Under grounding is complete on the east side up to the penny shed
Removal of overhead lines on the East side will begin soon
Work will start on Glaschouille plinth this week
AW – the school needs notice for power outages. Kyle will give as much notice as possible and keep the school updated.
The battery storage system was installed this month – awaiting one more module before it can be made operational.
- Foundation Office update
Corinna has been working on the accommodation
- Land management update – FIRNS, Deer Management budget, management agreements, Deer Management Group JMT
Stag season completed on target
Pony Marksman training going well – now saddled and trialing a calf load soon
Deer Impact Reduction Grant contract signed.
Will be applying for woodland and Black Hills shooting license soon.
Draft DMP rewrite received – still needs more input from others.
- Ranger update – genny shed, camping, masts and next year.
Inverie River boardwalk removal has begun – once removed a new solution will be discussed.
Litter removal
Scottish Sea Farms agreed to remove 900m of deer fence from Satial.
A path network is in the early stages of being developed.
Western Isles are happy to have a new promotional video to replace the old one. Funding has been secured to make this happen
A Cornerstone meeting has been suggested – FG has been delaying as much as possible.
The defibrillator has been moved to the Bunkhouse after the new one was installed at the hall.
Items for decision/recording
- New membership applications – Shay Hopkins-Payne – Approved Daniel Wood – Awaiting proof of electoral registration.
- Confirmation of allocation of existing RHB plots
Trisha Birch – Approved
Calum Wilson – Approved
- Set date for RHB plot eligibility meeting – Ongoing
- KF objection to planning application at Grieves/Gardeners
An objection has been written and submitted.
Reports
- Accommodation Project Officer report.
A meeting with Cristien McLaren was held – he is now planning mobilisation
Still awaiting the start date, build program and agreement of upfront fee.
Funders awaiting information from THC confirming their funding.
Some planning delays with Construction Support Facility.
HIE needs evidence of KF’s contribution of 50%. The cost of borrowing is high agreement needed to use reserves for KF’s 50% contribution.
HIE might be able to keep with the cost of borrowing.
Total costs of the project are expected to be approximately £100,000.
Renting similar units for one project were quoted to be £40,000 excluding moving costs.
AP – SD to look into asset finance for temporary accommodation units.
Millburn planning application was approved!
Some extra planning conditions – flood risk mitigation and management, site access, water supply appraisal
Building Warrant submission upcoming.
Millburn house plot will be sold with a rural housing burden on the open market – needs confirmation from past directors.
GH – sale of land policy will need to be adjusted to allow this sale.
Foundation Bunkhouse – Condition report completed by John Strachan. Costings were split into urgent, essential and desirable.
£73, 000 of urgent costs.
Extensive repairs are needed to keep the bunkhouse comfortable.
Grant funding is being looked into to help cover the costs of the repairs.
The company structure means we are not entitled to small and medium size loans from Local Energy Scotland.
We are eligible to receive support to help us find available grants.
Legionella assessments have been completed.
Chimney sweeping has been completed. Some stoves have been identified for repair or replacement.
Landlord Accreditation Scotland offer training – could be worthwhile.
An improved maintenance database is going to be created to help log and track repairs.
Claims for Sara and the Ranger Station have been completed
Only a signatory can submit claims on the HIE portal.
AP – DN to sign off on claims.
Can the caravan be used to accommodate Cristien’s team?
AP – CC, SD, and JR – to discuss accommodation for Cristien’s team.
Items for discussion
- Accounts – present situation with cash at bank overview and P&L – written report available
Finances still looking healthy.
Money is still available and is increasing.
Money at the Bank is increasing even though we are in November.
Gross profit £315,340
Donations £141,299
Administrative costs £229,575.05
If we hadn’t received our donation from KT we would have had a loss of £11,000
Difference between P&L 1 and 2 is £60,700
Salary costs that were previously funded will stop being funded so might cause a bit of a hit.
- Cloiche East – work report
All materials have been bought, and half of the work has been completed.
Awaiting electrical work.
- Housing Maintenance fund discussion
Designating a portion of housing income to maintenance.
AP – Arrange a separate meeting with all directors and SD and JW to discuss housing maintenance allowance, housing allocation form review and housing list.
- Discussion and set date for housing allocation form review
See above.
- Housing List review
See above.
- Plot Identification process
Need to formalise the process.
- Place plan
No update.
- Track beyond Donald’s corner – update
Tom Dalziel met with Henkel and Biggart to discuss road use.
A meeting has been suggested in January to further discuss.
GH – Preparation before the meeting should be encouraged.
Does the Foundation have a role to play in objecting to or approving of planning applications?
TB – can suggest to the SKCC to involve the KF in the preparations for the meeting.
GH – How can we start the process of requesting a section 75?
Could ask Kilchoan to fulfil their promise of community benefit by deciding
AP – TB to discuss this issue with the SKCC and to organise a meeting with the directors
AP – DN and RN to look into the process of making section 75 agreement.
AOB
DN – Water supply meeting at Millburn – looking to improve existing supply for new houses and other projects. 12 or more properties will need water.
AP – All directors to read and respond to code of conduct.
Date of next meeting 9th December
